PRINCIPAL DUTIES / ESSENTIAL FUNCTIONS:

Fiscal Responsibilities:

• oversees and/or prepares daily financial accounting, prepares deposit slips, records all financial transactions into quick books, codes line item budget codes in order to track all program/grant related expenses

• prepares all information related to annual audit

• monitors and reconciles accounts payable

• bank reconciliation; reconciles all financial activities with bank statements

• generates P&L and any other financial statements as requested by the executive director.

• payroll – complete payroll twice a month for all employees, process payroll tax liability and 401k. Creates and maintains electronic time sheet for all employees and process them for payroll.

• prepares quarterly employee tax reports to the IRS

Grants Management:

• assists the Executive Director in grant preparation or submission

• monitors service and client hours to ensure compliance with all grant requirements.

• prepares grant reports to respective funding sources as required for each grant.

• coordinates all grants through the use of billing and data tracking programs to provide regular monthly and quarterly reports to track clients and their respective services

REQUIRED QUALIFICATIONS:

1. Education: B.A. in Accounting, Business or Non-Profit Management

2. Licensure: N/A

3. Professional Work Experience: Accounting background, working with accounts payable and receivables, grants management and bookkeeping are required.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

• Ability to work between all Microsoft office programs

• Knowledge of accounting and bookkeeping procedures

• Payroll experience

• Working knowledge of QuickBooks / QuickBooks Non-Profit and related financial programs

• Data management experience